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We are hiring for two positions!
Full position descriptions can be found below and downloaded here:
Development & Communications Manager
Position Title: Development and Communications Manager
Organization: Duluth Library Foundation
Location: Hybrid – Duluth, MN
Reports to: Executive Director
Job Type: Full-Time
About Us: The Duluth Library Foundation is a nonprofit organization dedicated to enhancing the services and resources of the Duluth Public Library. We work to champion the library and increase its capacity to serve the region through fundraising, advocacy, community engagement, and events.
Position Overview: The Development and Communications Manager will play a critical role in advancing the mission of the Duluth Library Foundation. This position is responsible for overseeing the Foundation’s annual fundraising efforts, planning and executing events, implementing comprehensive communications and marketing strategies, and supporting community engagement with key partners.
Key Responsibilities:
- Fundraising and Development:
- Develop and execute annual fundraising plans to meet revenue goals.
- Cultivate and manage relationships with annual donors and event sponsors including developing and implementing donor stewardship plans to enhance donor retention and engagement.
- Work with the Executive Director on prospect research and identify other potential funding sources and opportunities.
- Work with the Executive Director to prepare grant proposals and reports.
- Maintain accurate donor records and databases.
- Event Planning and Execution:
- Plan, coordinate, and execute fundraising and community events, including galas, donor appreciation events, community fundraising events, and programs.
- Manage event budgets, logistics, and vendor relationships.
- Work with volunteers and staff to ensure successful event execution.
- Communications and Marketing:
- Develop and implement a comprehensive communications strategy to enhance the Foundation’s visibility and engagement.
- Create and distribute marketing materials, including newsletters, press releases, social media content, and annual reports.
- Maintain and update the Foundation’s website and social media platforms.
- Community Engagement:
- Build and maintain relationships with key community partners, including the Duluth Public Library, local businesses, and other nonprofits.
- Represent the Foundation at community events and meetings.
- Coordinate volunteer activities and manage volunteer relations.
- Office Administration:
- Provide administrative support to the Executive Director and Board of Directors as directed.
- Support colleagues with donation processing, donor communications, and other duties as necessary
Qualifications:
- Bachelor’s degree in nonprofit management, communications, marketing, or a related field or equivalent experience.
- Minimum of 3-5 years of experience in fundraising, event planning, communications, or a related area.
- Proven success in developing and implementing fundraising and/or marketing strategies.
- Excellent written and verbal communication skills.
- Strong organizational and project management abilities.
- Proficiency in Microsoft Office Suite and donor management software (e.g., DonorPerfect, Salesforce, Bloomerang).
- Ability to work independently and as part of a team.
- Passion for libraries and community engagement.
Compensation:
- Salary range: $45,000 – $60,000.
Application Process: Interested candidates should submit a resume and cover letter to erin@duluthlibraryfoundation.org. The Foundation will begin reviewing applications on November 4, 2024.
Candidates are welcome to also provide sample portfolios of past work.
The Duluth Library Foundation is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Part-Time Administrative Assistant
Position Title: Part-Time Administrative Assistant
Organization: Duluth Library Foundation
Location: Hybrid – Duluth, MN
About the Duluth Library Foundation: The Duluth Library Foundation is a nonprofit organization dedicated to supporting and advocating for the Duluth Public Library. Our mission is to champion the library and work to increase its capacity to serve the region through fundraising, community outreach, advocacy, and events.
Position Summary: The Duluth Library Foundation seeks a dedicated and detail-oriented Part-Time Administrative Assistant. This role is vital in ensuring the smooth operation of the Foundation by processing donations, maintaining an accurate database, assisting with donor communications, supporting board and committee meeting preparations, managing relationships with vendors, and supporting marketing and event planning projects. The ideal candidate will be passionate about our mission and possess excellent organizational and communication skills.
Key Responsibilities:
- Donation Processing:
- Receive and process donations promptly and accurately.
- Generate and send acknowledgment letters and receipts to donors.
- Database Management:
- Maintain and update donor database with accurate and current information.
- Ensure the integrity and confidentiality of donor data.
- Pull donor lists and reports to assist with direct mail efforts, event invitations, and donor management.
- Stay up to date on database functionality and integration with other systems, including accounting software, gift processing, and more.
- Donor Communications:
- Assist in drafting and sending donor communications, including newsletters, thank you letters, and event invitations.
- Respond to donor inquiries and provide excellent customer service.
- Board Meeting Support:
- Assist in preparing materials for board meetings, including agendas, reports, and minutes.
- Coordinate meeting logistics and ensure timely communication with board members.
- Vendor Management:
- Manage relationships with vendors for smooth administrative operations and work with the Executive Director to ensure timely payment of vendor invoices.
- Manage office supplies and marketing collateral.
- Marketing Support:
- Assist with marketing projects, including social media, website updates, and promotional materials.
- Coordinate with the team to ensure consistent and effective messaging.
- Event Planning and Management:
- Support the planning and execution of fundraising events and community programs.
- Assist with event logistics, including venue coordination, invitations, and volunteer management.
- General Administrative Support:
- Provide general administrative support to the Foundation’s team as needed.
- Assist with special projects and tasks that align with the Foundation’s mission and vision.
Qualifications:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Previous experience in an administrative role, preferably within a nonprofit organization.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with donor databases or CRM systems is highly desirable.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Passion for the mission of the Duluth Library Foundation.
Hours and Compensation:
- This is a part-time position requiring 15 – 20 hours per week.
- Compensation: $19-$24 per hour
How to Apply: Interested candidates should submit a resume and cover letter to erin@duluthlibraryfoundation.org. The Foundation will begin reviewing applications on November 4, 2024.
Equal Opportunity Employer: The Duluth Library Foundation is an equal opportunity employer and values diversity in its workforce.
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